Now Hiring - Administrative Coordinator

Calgary, AB | Full-Time | On-Site

Do you love supporting meaningful work that helps moms and fragile babies? NorthernStar Mothers Milk Bank is Canada’s only community-based nonprofit milk bank, providing safe, pasteurized donor human milk to fragile babies across the country. We are seeking a compassionate, organized, and mission-driven Administrative Coordinator to join our team.

Location: The position is based in Calgary.

You:

• Have a post-secondary degree or diploma in a related field

• Bring at least 3 years of administrative experience in a professional office

• Are highly independent, organized, flexible, and detail-oriented

• Have strong working knowledge of Microsoft Excel, Word, Outlook and general tech

• Enjoy juggling calendars, emails, and competing priorities

• Are comfortable occasionally handling confidential donor files with discretion

• Are willing to step in and support the lab team with simple tasks, as needed

• Are available to support occasional evening/weekend fundraising events

• Have excellent written and verbal communication skills

Role Highlights:

• 36 hours per week, in-office in Calgary, Monday–Friday (with some flexibility)

• Provide day-to-day administrative support to the Executive Director and small team

• Coordinate meetings, prepare agendas and minutes, and manage office systems

• Assist with fundraising events and logistics

• Support data entry, donor records, and basic reporting

• Collaborate with clinical and lab staff to keep operations running smoothly

Compensation:

• Salary and benefits will be commensurate with experience and qualifications, in line with similar non-profit administrative roles.

  
  

Why Join NorthernStar?

Working at NorthernStar means being part of a mission that directly impacts the health of Canadian babies. You will join a supportive, multidisciplinary team dedicated to safety, compassion, and innovation. Every day, your work will help families during one of the most important moments of their lives.

How to Apply

Please send your resume and a brief cover letter with the subject line: Administrative Coordinator – Application to director@northernstarmilkbank.ca

Applications will be reviewed on a rolling basis until the position is filled. Only those selected for an interview will be contacted.